Events Specialist

Job Objective:

To assist in planning, implementing and preparing reports on activities related to Ma’an by creating event concepts, selecting venues, budgeting, securing sponsorships, handling logistics, handling event marketing, negotiating with sub-contractors, preparing expenditure reports, and evaluating event effectiveness.

Functional Role:

o Assist in preparing and implementing events management strategy, plans, guidelines, policies and procedures in coordination with other outreach management office sections

o Develop a questionnaire for the Authority's stakeholders to collect inputs and preferences for events

o Collect, analyze responses and prepare the Ma’an events calendar for local and international events based on Ma’an/Community Development Sector/Government of Abu Dhabi priorities and objectives and in coordination with internal and external stakeholders

o Conceptualize and manage the organization of Ma’an’s internal and external events, symposia, conferences and ceremonies including vendor management, invitations and protocol in line with Ma’an outreach management office strategy

o Develop the plan / brief including event's objectives, schedules, budget, etc. for each event

o Develop evaluation form for each event to assess whether objectives have been met and the level of satisfaction amongst employees

o Raise purchase requisitions to the procurement based on the nature and budget of external events

o Advice on provision of in-house photography, videography and editing services to support events

o Manage all archiving of event and multimedia material

o Perform other tasks as requested by the Manager

University Degree in a relevant field or equivalent, preferably holds a Master’s degree

Experience of at least 3 years in a relevant field, preferably in the social sector